Information for Parents

Registering at Glashan:

For more information, please contact the office at 613-239-2264. More details about the school and the process of registering, including cross-boundary transfers, will be shared at the information evening for grade 6 parents held each year in early February. Check the Glashan calendar for more details.

Basic Rules and Expectations

Bicycles, Rollerblades, Scooters, Hoverboards and Skateboards:

Bikes must be secured at racks. The school cannot be responsible for lost or stolen property. For safety reasons, bicycles must be “walked” on school property. Rollerblades must be removed before entering the school grounds. Scooters, hoverboards, and skateboards may be stored in the student’s locker during school hours and must not be used on school property.
Students are reminded to wear helmets.

Appropriate Use of Technology:

Glashan P.S. and the OCDSB recognize the benefits that technology can bring to support student learning.  Our policy (P.100.IT) set the expectation that the computers at the school are used for educational purposes only. 

At the beginning of the year we ask that parents/guardians complete the Appropriate Use of Technology Agreement Form before their child(ren) is permitted to use school technology.  These agreements support your child becoming a digital citizen, understanding the etiquette of responsible use, and help to support the learning environment.  Any unacceptable use of computers at school may result in the removal of computer privileges.  Students are expected to use school computers with the direct supervision of a teacher. Together we can ensure the safe use of technology.

Cell Phones & Personal Devices: 

Glashan P.S. has a Bring Your Own Device (BYOD) policy where students have been instructed on where and when electronics may be used.  Students are to leave their cell phones in their locker, off and away, during the school day unless specific prior arrangements have been made by a teacher to use cell phones for educational purposes during class time. Personal devices are not to be used during nutrition breaks, or recess activities for social media/texting/calling. 

We encourage students to keep expensive electronics at home to avoid loss, theft and damage.  The school will not accept responsibility for the security, loss or damage to students' personal property.

Personal pictures/videos are prohibited. Digital media (pictures, videos, etc.) is not to be used with personal devices unless under the expressed permission from, and supervision of a teacher.  We are working with students to develop their understanding of proper use of these technologies. School is their place of work; they need to focus on their learning activities, and group interactions. If they need access to a phone or camera, we can provide both for them.  We respectfully request that families call the school if they need to reach their child they call the main office instead of texting.

Dress Code:

All students have the right to express themselves in school through their choice of clothing, hair styles, jewelry, and accessories.  While a student’s style is their choice, we want to keep school a place where everyone can feel comfortable. 

Visit for information about the OCDSB student dress code. See the dress code poster for a brief look at what the dress code includes and what it does not.


Glashan is a scent-free zone. To show respect for those with environmental sensitivities please do not bring aerosol sprays, colognes or perfumes to school.


The school cannot take responsibility for valuable items that are lost, stolen or damaged at school. Students are not to carry large sums of money or bring items of personal value to school e.g. electronic devices, jewelry, etc.

Student Handbook/Agenda:

Part of the responsibility that comes with being an intermediate student is keeping track of upcoming assignments, projects, and assessments. With multiple teachers and subjects, this becomes more challenging than it was in earlier grades. Students are encouraged to use a personal organization tool (i.e. agenda, google calendar).  Referring to their class website to track important dates/assignments is beneficial. 

Nutrition Breaks:

Snack/Lunch Times: 10:45 - 11:05am & 13:30 - 13:50pm 

Students are assigned to a room where they are to eat their lunch or snack. 

Recess Break Times: 11:05 - 11:30am & 13:50 - 14:15pm 

After returning their lunch boxes to their lockers, students are to choose where they spend the next 30 minutes. The expectation is that once students make a choice, they get to that location as soon as possible and are not wandering the halls. 

Choices for recess break times:

  • In a team practice or meeting (some practices may start right at 10:45 in which case the student would need to eat during the second break)
  • Outside on the school yard
  • In a supervised classroom (some staff open their rooms at this time to allow students to catch up on work, get extra assistance, or run a club)

Field Trip Procedures:

For every activity off school property, students will receive a field trip permission form. Without the parent’s written consent on the appropriate OCDSB form, the student cannot participate in the activity. In accordance with the procedure set out by the OCDSB, we are unable to accept handwritten notes or telephone calls. Should a child not be permitted to participate in an out-of-school activity for behavioural reasons, a refund will not be given.


Students are expected to attend school regularly, be on time for all classes, and be prepared with the required learning materials. Such a practice promotes strong academic achievement and success in school. The Education Act requires that all students attend regularly. School begins at 8:45 a.m.

If your child will be absent (or late) please call the school on our absentee line (613-239-5944) or e-mail the school at [email protected]

If we receive no advance notification, the home will be contacted each time the student is absent. When a pupil returns to school after being absent, a note signed by either parent, explaining the reason for his/her absence, is to be brought to school.

Late Arrival:

Any student who arrives at school after 8:45 a.m. please sign in at the office. 

Yard Supervision:

The school yard will be supervised from 8:30 a.m. and until 3:30 p.m. after school. Students should not be at school outside these times unless they are taking part in a supervised activity. 

Lockers at Glashan:

For most of our grade 7 students, having a locker is a new experience and part of the increased responsibility that comes with being in intermediate school. Owning a quality combination lock and practicing using it before coming in September is encouraged. Lockers are expected to be maintained and kept in order with students taking home, recycling or throwing out items that they no longer need at school. Lockers will be assigned in September and are usually located close to your child's homeroom class. For more information, please contact your child's homeroom teacher.

Locks and Lockers Procedures:

Lockers are assigned to students in September. Students should purchase a combination lock before school starts. Dudley combination locks are recommended. COMBINATIONS MUST BE KEPT CONFIDENTIAL.The homeroom teacher and the office will keep lock combinations on file. Students are not permitted at their lockers between classes, unless their supervising teacher has given special permission. Lockers are considered OCDSB property and a search of such property by school administration is lawful at any time there is reasonable cause to do so. It is the student’s responsibility to keep the locker in good shape and to avoid vandalizing or displaying inappropriate pictures/words in the lockers.

Homework and Study Policy:

At Glashan Public School, we believe in the importance of homework as a vehicle to assist in the formation of lifelong habits. These curriculum-related tasks are given in order to complete, review, reinforce, apply, integrate and extend classroom learning and help to develop personal responsibility in the areas of self-discipline, time management, and prioritizing. Students are expected to refer to their homeroom class google classroom daily for homework assignments and other resources/reminders.

Report Cards:

Reporting on student progress happens three times a year. A progress report is sent home in November while full report cards are sent home in January and June. In grades 7 and 8, a student's achievement of the curriculum expectations is measured in percentages instead of with letter grades. For more information on what the reports look like, please go to the Ontario Ministry of Education's information page.


Students will be lent the resources they will need for their classes. These resources remain the property of the school. Students must take good care of these and return them at the end of the year, or at any time they are requested by the teacher. (Replacement cost will be required for lost resources.)

Telephone Calls: 

Students may use the office telephone in the event of emergencies or illness. To respect classroom learning time, students will not be called to the telephone to receive personal messages. Cell phones may not be used during school time and are expected to be turned off and in lockers.

Medication Procedures:

OCDSB regulations require that a Medication Consent form must be completed each school year by the family doctor and returned to the school before any medication can be administered at school. The Medical Officer of Health has directed that no internal medication, including aspirin/Tylenol, is to be dispensed to a student without a medical doctor’s order.

Procedure in the Event of Student Illness:

If a student becomes ill at school, the office will contact the parents immediately. If the parents cannot be reached, an effort will be made to reach the emergency contact person. Parents are asked to ensure phone numbers are updated.

Emergency Closing Procedures:

In the event of school closure due to weather or plant failure, etc. Local radio stations will broadcast this information. Please discuss with your child, where he or she should go in the event of an early closing. In case of school evacuation, students will be welcomed at Centretown United Church.

School Council:

The Glashan School Council is an advisory group of parents, staff representatives and community members whose goal is to support students in their pursuit of excellence. At monthly meetings, opportunities arise to share ideas and to develop on-going initiatives. All contributors are valued. Elections take place in September.

Lost and Found:

Our lost and found box is located in the basement. Periodically unclaimed items are displayed in the first floor hallway and later, the left-overs are donated to a charity.

Student Information Record:

Your support in keeping the office informed of any changes in information (e.g. emergency contact persons, cell phone updates, workplace phone numbers, and health allergies) is appreciated and expected.

A Note to Families

We believe that the student agenda or class website will prove beneficial to our students in many ways. They will give each student a concrete understanding of what they can expect from the school and what the school expects from them. We hope that parents will also find these planning tools beneficial. Be sure to refer to the agenda or class website in order to know what your child is expected to do at home that night. If you have comments or questions, please write a note in the agenda, or email the teacher.

Website by SchoolMessenger Presence. © 2024 SchoolMessenger Corporation. All rights reserved.